(HISTORICAL) State Government Electronic Records

 
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    CFDA#

    89.003
     

    Funder Type

    Federal Government

    IT Classification

    B - Readily funds technology as part of an award

    Authority

    National Archives and Records Administration (NARA)

    Summary

    NOTE: This program is no longer active. Information is for historical purposes only.


    The National Historical Publications and Records Commission seeks projects that will accession, describe, preserve, and provide access to state government electronic records of enduring value. Government information maintained by state archives is a national asset, serving as important resources for documenting rights and capturing the national experience. The NHPRC will support projects that actively engage in activities that preserve electronic record assets and make them available for public discovery. 


    The Commission encourages collaborative projects that bring together multiple parties to plan for and carry out project goals and outcomes. The NHPRC strongly encourages applicants to leverage the resources resulting from the Council of State Archivists' State Electronic Records Initiative (SERI) to inform their work.


    The Commission welcomes projects that examine:

    • How software-dependent data objects can be retained for future use; 
    • What barriers have prevented archivists from developing and implementing archival electronic records programs; 
    • What archivists need to know about electronic records; and other vital questions that make up its electronic records research agenda.

    Program Restrictions: Projects in this program cannot digitize historical records. In addition, projects cannot establish electronic document management systems that only manage born-digital records with limited retention periods. Applications requesting support for these activities will be considered ineligible in this program.


    This will be the final year for the State Government Electronic Records grant program.

     

    History of Funding

    Sample NHPRC projects are described at: http://www.archives.gov/nhprc/projects/

    Additional Information

    Funding cannot be used to:

    • Construct, renovate, furnish, or purchase a building or land;
    • Purchase manuscripts or other historical records;
    • Exhibit or conserve archaeological artifacts, museum objects, or works of art;
    • Undertake historical research apart from the editing of documentary publications;
    • Undertake an oral history project unrelated to Native Americans;/li> li> Catalog, acquire, or preserve books, periodicals, or other library materials;
    • Acquire, preserve, or describe art objects, sheet music, or other works primarily of value as works of art or entertainment;
    • Undertake a documentary editing project to publish the papers of someone who has been deceased for fewer than ten years;
    • Undertake an archival project centered on the papers of an appointed or elected public official who remains in major office, or is politically active, or the majority of whose papers have not yet been accessioned in a repository;
    • Undertake an arrangement, description, or preservation project in which the pertinent documents are privately owned or deposited in an institution subject to withdrawal upon demand for reasons other than requirements of law; or
    • Undertake arrangement, description, or preservation projects involving Federal government records that are (a) in the custody of the National Archives and Records Administration (NARA), or (b) in the custody of some other Federal agency, or (c) have been deposited in a non-Federal institution without an agreement authorized by NARA. Many Federally funded activities not undertaken by the government itself produce documents that may in law be considered Federal records, including records produced under Federal contracts or grants.

    Contacts

    Nancy Melley

    Nancy Melley
    8601 Adelphi Road
    College Park, MD 20740-6001
    (202) 357-5452
    (202) 357-5914
     

  • Eligibility Details

    Electronic Records grants are awarded only to the state archives in each state, or to another state agency or nonprofit organization responsible for or acting on behalf of the state archives.

    States also include the District of Columbia, the Commonwealth of Puerto Rico, and United States territories.

    Deadline Details

    This program is no longer active. Information is for historical purposes only.

    Award Details

    Approximately $600,000 is available in total funding. Three awards are expected to be made. Maximum award amounts are $200,000.  Awards will last between 1 and 3 years. Cost sharing/matching of at least 50% is required.

    Related Webcasts Use the links below to view the recorded playback of these webcasts


    • Top 10 Local Grant Programs You Won't Want to Miss in 2015 - Sponsored by Sprint - Playback Available
    • Funding IT Security in Government and Education - Sponsored by VMware - Playback Available
    • Tapping Into Technology: Best Practices for Colleges and Universities to Leverage Technology in Their Grant-Funded Projects - Playback Available

 

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